2019 Vendor Contract

Vendor Business Information

Name of Business (required)

Vendor Lic or SS (required)

Name of Owner (required)

Business Phone (required)

Email (required)

Cell Phone (optional)

Business Address (required)

City (required)

State (required)

ZIP (required)

Name of onsite Manager (required)

Manager's Cell Phone (optional)

Inside Location

Main Event Center (includes pipe, drape, one table, and two chairs)

Booth size
10′ x 10′ ($475) – Includes three (3) Free Vendor Passes20′ x 10′ ($650) – Included three (3) Free Vendor Passes

Outside Location

On patio under tent (includes one table and two chairs)

Booth size
10′ x 10′ Deep ($375) – Includes three (3) Free Vendor Passes20′ x 10′ ($500) – Included three (3) Free Vendor Passes

Lawn

(No tables or chairs provided)

Frontage
10′ x 10′ Deep ($325) – Includes three (3) Free Vendor Passes10′ x 20′ ($450) – Included three (3) Free Vendor Passes20′ x 20′ ($750) – Included three (3) Free Vendor PassesLarger than 20′ ($750 plus $0.50 per addl. foot)

Additional Vendor Passes

$5.00 each – Limit of four (4) passes; 5 or more passes are $10.00 each

Number of passes at $5.00 each

Number of passes at $10.00 each

Display Information

All Vendors should provide photographs of their display and provide a verbal description and any additional information that would assist in the selection process.

Please briefly describe your display

Please provide a list of the items to be sold or displayed at the Montgomery County Fair

Display photographs

Vendor rules to be followed as set forth in this contractual agreement with the Montgomery County Agricultural Society.

The rules include the following

1. Vendor agrees to abide by the rules and regulations adopted by the Board of Directors of The Montgomery County Agricultural Society (MCAS), which are incorporated herein by reference, and further agree to abide by any amended rules and regulations as adopted by the board of Directors of MCAS from time to time which amendments, if any will be furnished to the Vendor prior to the Montgomery County Fair.
2. Persons working in the booth rented by the Vendor shall confine their activities to the interior of the booth or space rented.
3. No part of the exhibit shall be removed during the week of the fair without special permission from the management of the fair.
4. The Board of Directors of MCAS reserves for itself and its duly appointed Representatives the right to refund money paid by Vendor under this Contract and to void the Contract if at any time the Vendor shall be engaged in illegal activities, fail to have proper State or City licenses and / or to conform with tax laws, or exhibit conduct / materials which, in the opinion by the Board of Directors of MCAS or its duly appointed representatives, is offensive and / or is contrary to the community standards of decency and/or morality or would be unsuitable for viewing by minors. No weapons of any kind to be sold on fairgrounds. No explosive type novelties of any kind. The Board of Director of MCAS has the right to ban any novelties or concession items for safety reason. Spot checks of booths will take place. NO REFUNDS WILL BE MADE ON CONTRACTS CANELLED 2 WEEKS PRIOR TO FAIR FOR ANY REASON.
5. Vendor shall not allow any exhibit other than his own to occupy any part of his space.
6. Vendor shall use no public-address system or loud speakers in his booth.
7. All Vendors must secure state licenses and conform to all state, county, city license tax laws.

8. The Montgomery County Agricultural Society reserves the right to reject application for space and the right to regain possession of any space by paying a refund in accordance with paragraph 4.
9. MCAS REQUIRES THE VENDOR TO FURNISH A ONE MILLION DOLLAR INSURANCE POLICY FOR THE DURATION OF THE FAIR NAMING ITS DIRECTORS AND THE MONTGOMERY COUNTY COMMISSIONERS AS ADDITIONAL INSURED ON THE CERTIFICATE OF LIABILITY.
10. The Vendor entering into this contract agrees to hold the Montgomery County Agricultural Society harmless and indemnify the Montgomery County Agricultural Society, its' appointed officials, employees and volunteers for all liability arising out of the Vendor’s actions or the actions of those employed by the Vendor.
12. Vendors are expected to have their space or exhibit in place and secured to their satisfaction by 5:00 PM the evening prior the opening day of the fair. All contents of booths must be removed promptly at the close of Fair. BOOTH SET UP DAYS AND TIMES ARE AS FOLLOWS: Friday and Saturday prior to Fair 8:00 AM – 8:00 PM and Sunday prior to Fair from 10:00 am – 5:00 PM
13. VENDORS SHALL remain open from 10:00 AM – 10:00 PM daily.
14. There is to be absolutely no driving on the Midway during the hours of 8:00 AM – 11:00 PM
15. Full payment for the designated space and amenities along with your certificate of insurance must be received from the Vendor by May 31st to be considered as a valid applicant.
16. It is your responsibility to share the rules and regulations set forth on this contract with the people you have working in your booth.

Vendor Signature

Executive Director Signature

Signatures above are authorized by their respective agencies and indicate full compliance with the contract as stated.

Once your form is received, you will be invoiced for the amount owed via email. Payment will be due upon receipt of the invoice.